SEED 2018 Presenter Instructions
Presentations should be prepared in a 16:9 aspect ratio.
Speakers should plan to sit in the front of the room during their sessions. Personal laptops will not be connected to the projector for individual presentations. Speakers should be mindful of the time allotted to them in the program. Please help us keep to the schedule.
Presentations at the SEED 2018 Conference will be handled by our on-site presentation management system, LaunchPad. A representative from LaunchPad will be in the conference room to assist. Presenters, please review the following guidelines for uploading and presenting your talk:
1. File Preparation
LaunchPad supports virtually any file type and does not place restrictions on size. For best results, bring your files to the conference in their original format (not converted) on a USB flash drive to the on-site technician located at the tech table in the back of the session room. If you plan to use multimedia such as videos, please bring the source files as well, even if you have previously embedded the files in your presentation. Please submit your presentation files to the LaunchPad technician at least an hour before your session.
2. Upload and Testing
The technician will assist you with uploading your files using an upload kiosk. In most cases this process takes just a few minutes. Here you can look through your presentation and make any last-minute edits. Please note that the podium computer uses “presenter mode” in supported applications and presenter notes ARE visible if you choose to include them.
Launching your talk on LaunchPad is very straightforward. On the screen you will see a list of the presenters in your session, labeled by their number and last name (e.g. 01 Smith). Click on your name, and your presentation will launch automatically into full screen. There will be a combination wireless remote / laser pointer at the podium with which to advance your slides, or you can use the keyboard / trackpad if you prefer. When you are finished, instead of closing your presentation just press the glowing "RESET" button to the left of the laptop. This will close your presentation and return to the main LaunchPad screen for the next speaker. Similarly, if the presenter before you did not reset the podium and you do not see the list of speakers, pressing “RESET” will take you back to the main LaunchPad screen.
Posters should be able to fit within a 40" x 40" space.
Poster sessions will take place on Tuesday and Wednesday evenings. Odd-numbered posters should present on Tuesday, June 5 in Poster Session A. Even-numbered posters should present on Wednesday, June 6 in Poster Session B. Poster numbers can be found here.
Presenters in Poster Session A can set up their posters as early as Monday morning and should take them down immediately after the session. Presenters in Poster Session B should set up their posters Wednesday morning and can leave them up until the end of the conference (Thursday, June 7, 12:15 PM).
SBE staff will be available at registration check-in during the following times:
Monday, June 19, 3:00 PM – 7:00 PM
Tuesday, June 20, 7:00 AM – 12:00 PM
Wednesday, June 21, 8:00 AM – 12:00 PM
Thursday, June 22, 8:00 AM – 12:00 PM
Friday, June 23, 2017, 8:00 AM – 9:30 AM
For questions following the conference, you may reach Derrick Wu by email at firstname.lastname@example.org or by phone at 646.495.1313.